Employee Reimbursement and Accounts Support Specialist

KEY ROLES & RESPONSIBILITY

In particular, the role to include executing activities mentioned below:

1. Employee Reimbursement

• Processing of employee’s reimbursement.

• Employee submits the expenses on company’s expense portal and then submits the claim PDF copy generated from the portal in hard copy along with supporting bills & invoices with us.

• A tracker is to be maintained wherein the reimbursements claim received are updated on daily basis with details like date of receipt of claim, claim request number, Employee code, employee name, claim amount etc

• Basis the claims updated in the tracker, the hard copy needs to be verified in terms of whether they are claimed in accordance with the policy and all required supporting’s are in place

• Basis the verification of hard copy of documents done, GL that’s needs to be considered against each expense claimed needs to be updated in the tracker and final amount to be processed needs to be updated

• Post the above activity, the person will have to login to the company’s expense portal wherein he/she needs to login and assign each claim request number. Post assignmentis done, then review and settlement also needs to be done on the portal for any GL changes or amount to be changed. This activity will close the claim request and cleared off from the portal

• After settlement is done, report is generated from the portal which is received on the next day. This report works on automation route wherein the reports contains all required details for accounting and this needs to be uploaded onto SAP basis which it get posted and document no is generated.

• The day when the posting is done, payment needs to be done to the employee by batch upload route in HDFC bank e-net portal.

• The reimbursements are to be processed in 7 days TAT

2. Assistance & support in other activities mentioned below whenever required:

- Booking and payment of Hotel Food and Stay Expenses

- Booking and payment of Local Conveyance/Taxi/Cab expenses

- Booking and payment of Airline Expenses

- Employee Salary, FNF & Advance payments

- Statutory Dues payment

- Provisions working for Vendor Invoices

- Provision-Payroll

IDEAL CANDIDATE PROFILE & DESIRED SKILL SETS

Experience:

• 2-3 years work experience in FMCG/Pharma/ manufacturing set-up of reputed firm, in accounts payable or employee expense processing.

Knowledge:

• Functional knowledge of SAP and sound understating of accounting.

Skills:

• Proficient in MS Excel, SAP

• Ability to work in unstructured environment, self-driven, multi-tasking, ability to work in a team, good interpersonal skills

• Ensuring no non-compliance attitude.